Registration

 

Registered conference participants are entitled to:

  • conference proceedings in electronic format
  • entrance to the Opening Plenary Session and Keynote Speech
  • participation in seminars and other open technical sessions
  • entrance to the exhibition/demonstration/posters presentation area
  • conference reception and refreshment breaks between sessions (2 per day, mid-morning and mid-afternoon).

Participants are kindly asked to make their own arrangements for meals.


Fees (USD)

Register
 

Early

Before 31 December

Regular

1 January – 15 May

Late

After 16 May
Discounted fee 1 $665 $695 $795
Normal fee $745 $795 $895
Half Day Tutorial $295 $345 $395
Reception ticket TBA
Conference Reception ticket for
non-registered accompanying persons

 Note1: All presenters and authors of invited papers, regularly submitted papers and posters, presenters of Late Breaking Work posters, invited session organizers, Tutorial instructors, Program Chairs, Program Board members, and members of cooperating or sponsoring organizations, will receive this discounted registration fee.

Best Deal

 

This package includes conference registration and a choice of any combination of six half-day tutorials.

Discount for this package amounts to the cost of two half–day tutorials, equivalent to 33.3% for tutorials registration.

 This deal pricing applies to a single order that has the above items' combination.

$1,845

Early

Before 31 December

$2,075

Regular

1 January – 15 May

$2,375

Late

After 16 May

Early

Before 31 December
$1,845

Regular

1 January – 15 May
$2,075

Late

After 16 May
$2,375

Good Deal

 

This package includes conference registration and a choice of any combination of four half-day tutorials.

Discount for this package amounts to 150 US dollars.

 This deal pricing applies to a single order that has the above items' combination.

$1,695

Early

Before 31 December

$1,925

Regular

1 January – 15 May

$2,225

Late

After 16 May

Early

Before 31 December
$1,695

Regular

1 January – 15 May
$1,925

Late

After 16 May
$2,225

Students

 

Students are entitled to discounted fees for their Conference registration, Tutorial registration, best deal, and good deal.

The discounted student fees apply to all presenters and authors of invited papers, regularly submitted papers and posters, presenters of Late Breaking Work posters, student design competition contestants, and Conference attendees who are students.

During the on-line registration process students will be required to submit a scanned copy of an official letter (in English) from the University or School they attend, duly signed and stamped, indicating the current student status.

This letter must be also presented when checking-in at the Conference.


Fees (USD)

Register
 

Early

Before 31 December

Regular

1 January – 15 May

Late

After 16 May
Conference fee $445 $495 $555
Half–Day Tutorial fee $195 $225 $265
Best Deal 1 $1,225 $1,395 $1,615
Good Deal 2 $1,075 $1,245 $1,465

  Note1: This package includes conference registration and a choice of any combination of six half-day tutorials for students ONLY. Discount for this package amounts to the cost of two half-day tutorials, equivalent to 33.3% for tutorials registration. This deal pricing applies to a single order that has the above items combination.

  Note2: This package includes conference registration and a choice of any combination of four half-day tutorials for students ONLY. Discount for this package amounts to 150 US dollars. This deal pricing applies to a single order that has the above items combination.

Exhibition

 

All Exhibitors are also entitled to be listed in the Final Conference Program (if they commit to exhibit by 1 May 2020), on the Conference Website (name, logo and a link to their website), and in the HCI International Newsletter widely distributed around the world through our mailing list.


FEES (USD)

Become an Exhibitor
 

Early

Before 31 December

Regular

1 January – 15 May

Late

After 16 May
Standard booth size
10' by 10' (3m by 3m)
TBA TBA TBA
Double booth size
20' by 10' (6m by 3m)
TBA TBA TBA
Triple booth size
30' by 10' (9m by 3m)
TBA TBA TBA

Demonstration

 

The registration fee for a demonstration space includes:

  • one table and one chair
  • one side of a poster board
  • one complimentary Conference registration

All Demonstrations are also entitled to be listed in the Final Conference Program, and on the Conference Website (name, title and a brief abstract), with a link to a home website.


FEES (USD)

Register

Early

Before 31 December
$865  

Regular

1 January – 15 May
$895  

Late

After 16 May
$995  

Cancellation and Refund Policy

 

Cancellation of Registration

All registration cancellations, due to any reason, received in writing by 14 February 2020 will be fully refunded, less 10% which will be deducted for administrative expenses. For cancellations, due to any reason, received after this date, please see the following cases:

(A) For authors of papers

For paper presentation at the Conference and publication in the Proceedings, one registration per paper is required by 14 February 2020. After this date, submitted papers will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.

(B) For authors of posters

For poster presentation at the Conference and publication in the Proceedings, one registration per poster is required by 13 March 2020. After this date, submitted manuscripts will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.

(C) For non-authors

One-half of the registration will be refunded for cancellations received in writing between 15 February and 31 May 2020. No refunds will be made from 1 June 2020 onwards.

 

Cancelled Tutorials

If, for any reason, a tutorial is cancelled, then the tutorial’s registered participants are entitled to transfer their registration to another tutorial or to receive a refund.

Visa

 

If you are planning to travel to Copenhagen, Denmark from abroad and you are not a citizen of a Schengen EU country, you will need a valid passport and, in some cases, a visa. Certain international travelers may be eligible to travel to the Denmark without a visa, if they meet the requirements for visa-free travel. For detailed information you can visit this web site.

In this site you will find out if a visa is required for your visit to Denmark. The site also includes details about the travvel documents needed in order to travel without a visa. You can also find helpful information about how you can apply, procedures, required conditions, documentation and applicable fees for you to obtain the visa.

You should pay particular attention to the Danish travel requirements and plan your travel well in advance.

The Conference organizers will be pleased to provide a visa support letter to all approved registered conference participants for use in the context of their application for visa, if / as necessary.

After your registration process is completed and approved, you will receive a confirmation email including a link to your invoice, and then you will be able to fill-in the application form for the visa support letter, which will become available through your Conference Management System (CMS) user account.

After we process your application, you will receive as an email attachment your visa support letter in PDF format together with an additional recognition letter from the Official Tourism organization of Copenhagen.

 

For more information or clarifications, please contact the Registration Administration.

 

The Conference Registration is operated by:
World Conference Services Inc.
37-14 Astoria Blvd, Astoria, NY 11103, USA